QuickBooks Database Server Manager

Small and medium-sized businesses grow through careful planning and hard work. However, if you are handling the entire business independently, you may find it challenging to meet all of your business requirements.

QuickBooks Database Server Manager (Install,Setup & Update)

In such scenarios, QuickBooks can be considered an effective software to fulfill all your business requirements because of its multi-user support. For this, you only need to download the QuickBooks Database Server Manager.

And if you already know about this feature and wondering how to install, set up, and update QuickBooks Database Manager, keep reading this guide thoroughly. 

What Is QuickBooks Database Server Manager?

QuickBooks Database Server Manager
QuickBooks Database Server Manager for QuickBooks Data Sync & Usability

Before we discuss further, get a detailed idea about the QuickBooks database server manager. It is an extraordinary utility feature provided by Intuit, which typically allows users to configure QuickBooks multi-user access.

This fantastic tool enables users to easily create network data files for the company file available on the host system or workstation. The important thing to remember here is that the user cannot access multi-user mode without this tool. 

How To Download The QuickBooks Database Server Manager

Now that you have decided to download the QuickBooks database server manager, you must understand the exact procedure to avoid any difficulty. Follow the below-mentioned steps to download the QBDBMgrN tool

  • At first, select the installer option and begin the Wizard installation.
  • After that, make sure the system is connected to the internet to update the server manager.
  • Now press the Next button. If the computer is not connected to the internet, select No and then press Next.
  • Now, opt for All Programs and select Next
  • Then, agree to the terms of the software license agreement.
  • Now, click on Next after selecting I accept the terms and licence agreement to download the server manager.

Step To Install The QuickBooks Database Server Manager

  • After downloading the server manager, select the Custom or Network options and the type of installation
  • Choose I will be using QuickBooks on this system if you want to access the program on the PC.
  • Select I will not be using QB on this system if only QB data is stored.
  • Meanwhile, click on Yes to grant access
  • Now, enter the License number and product number
  • Then follow the on-screen instructions.
  • Once the installation process gets completed, follow the proper steps to set up the tool.

How To Set Up The QuickBooks Database Server Manager

The following steps will guide you through the process of installing the database server manager. Even if you don’t have much technical knowledge, you can still complete the following steps without any assistance. 

Step 1: Launch QuickBooks Server Manager

  • Go to the Start option and select Programs 
  • Then click on QuickBooks 
  • Now select QuickBooks Database Server Manager 

Step 2: Scan The Folders 

  • Go to the Start option and select Programs 
  • Then click on QuickBooks 
  • Now select QuickBooks Database Server Manager 
  • Then select Scan Folders and search for the folders where company files have been saved
  • Finally, click the Scan button.

Step 3: Add Folders 

  • Select Add Folders 
  • Then, opt for the folder that you want to add 
  • Now, select the folder location that contains the company file

Step 4: Remove The Folder 

  • Select the folder location that contains the company file
  • Then, choose Remove Folder
  • Check whether the folder has been deleted or not 

Step 5: Select The Scan Option

  • Choose scan the folders under the folder in which the company files have been saved.
  • Once the scanning process has been completed, a list of company files will appear on the screen. 

How To Update The QuickBooks Database Server Manager

As we all know, updating software is necessary in order to take advantage of new technologies. The steps for updating the QuickBooks database server manager are listed below. 

  • First, download the patch and then restart the server.
  • After updating the server on each workstation, a message will appear stating that “the company file must be updated to work with the QuickBooks Desktop version.”
  • Now, modify the database structure by updating the server manager. 
  • Lastly, you are allowed to launch the file after following the prompts


Finally, we discovered that to access and share company files, QuickBooks software requires the installation of QuickBooks Database Server Manager. If you don’t want to use Multi-user access, uninstall the database manager. And if you face any problems downloading, updating, installing, or running the server manager, contact QB technical support team.

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